AALS is committed to making our meetings and events accessible to all of our attendees. Please contact AALS no later than December 3, 2018 so that we may assist you with services that you need.
All AALS events are smoke-free and, as often as possible, held in smoke-free venues. Smoking is not permitted in any meeting or session rooms, business or networking events, or AALS-sponsored social events. Please be aware that some venues (i.e. off-site) may allow smoking in public areas. Cigarettes may be used in designated smoking areas as determined by the venue. Specific requests can be made to hotels within our block and the meeting venues that chemicals not be used in guest rooms on carpeting or other surfaces.
AALS will provide a room with electrical power, a refrigerator, and a locking door for nursing parents who attend AALS meetings. Please visit the AALS Information Desk for access to the room.
Meeting Room Setup
AALS hotels and meeting venues will be asked to provide adequate aisle space and cut-outs for persons with wheelchairs and other mobility devices in all meeting rooms and locations. Please note standard head tables (when used) include a podium and microphones on the tables and podium. If you are presenting and require additional accommodations (such as a ramp, or lavaliere microphone) please contact us in advance. Every effort will be made to set meeting rooms/locations to accommodate all attendees, both speakers and audience members.
Because the Annual Meeting has numerous programs, there can be considerable distances between meeting rooms. If you are a regular wheelchair user, we suggest you bring your chair with you to the meeting.
Registration of Personal Aide/Companion
Should you require an aide or personal assistant to help navigate the Annual Meeting, AALS will register your aide as a complimentary guest. Please contact us to register your personal aide (name, city, and state is required for the badge which can be picked up at AALS Registration.) Personal aides may attend sessions and AALS sponsored meals. If you need AALS to arrange for an aide to help you navigate the meeting, please email your request or call (202) 296-4755 to outline the specific type of assistance required. In order to best accommodate your request, we ask that you notify us of your request as much in advance of the meeting as possible.
Hearing Support Services
Sign Language Interpreters
Attendees may request a sign language interpreter for the AALS Annual Meeting. Please email your request by December 3, 2018. Sign language interpreters are provided for AALS-sponsored events only.
Communication Access Real-time Translation (CART) is a word-for-word speech-to-text interpreting service for people with a hearing loss or who would otherwise benefit from this accommodation. Attendees may request CART service for the Annual Meeting. CART will be provided for AALS-sponsored events only. Please email your request by December 3, 2018.
ADA-designated hotel rooms in the Annual Meeting hotels will be specifically set aside for individuals requesting them. Please notify hotel of your request as much in advance as possible as late notice may be difficult to accommodate based on occupancy level.