Frequently Asked Questions - Annual Meeting

Most of the questions we receive about the Annual Meeting are answered in the FAQ. If you read them carefully and still can’t find what you need, contact us.

Registration

Can I participate virtually in the Annual Meeting?

No. The Annual Meeting will be held in-person only.

What are the registration deadlines?

  • Early Bird: November 16, 2022
  • Advanced: January 1, 2023
  • Onsite: After January 1, 2023

All fax/mail registrations must arrive at the AALS office no later than December 16. If your fax/mail registration does not arrive in time, you may register at the onsite rate either online or in person when the registration desk opens on January 3.

May my spouse or partner attend the Annual Meeting?

If you will be attending the full meeting and your spouse or partner is not faculty or staff of a law school, you may purchase a $35 spouse/partner registration either when you register yourself or onsite at the meeting. If your spouse/partner is a law school faculty/staff member, they may not attend using this registration and should instead purchase their own full meeting registration.

What is the cancellation policy?

Cancellations must be made in writing and submitted via email no later than December 16, 2022 to receive a refund of all registration fees, minus a $50 processing fee. Cancellations received after this date, as well as no-shows to the Annual Meeting, will not receive refunds.

Do you offer a one-day or per-session/event registration rate?

No. Registration is for the entire Annual Meeting.

Can I transfer my registration to another member of my law school if I’m unable to attend?

Yes. Submit a no-charge transfer request via email to AALS Registration until January 1, 2023. Include the name of the individual who will receive the registration in your place.

What is my AALS username and password?

To register for the event, you will need a username and password. Your username is typically your school-affiliated email address. If you have never used our online registration before, check to see if you are in the AALS database by entering your email address into the Forgot Password portal. If you are in the database, the portal will send you login instructions for creating or resetting a password. If you are not in the database, please contact AALS support.

Does AALS accept payment by electronic direct deposit or wire transfer?

No.

How can I request Access-Related Accommodations for the Annual Meeting?

Please visit the Accessibility page. Contact AALS Accommodations for assistance.

Group Registration

How is Group Registration different than Individual Registration?

In Group Registration, you can register on behalf of faculty/staff member(s) from your law school. You can also register multiple people at one time. Both types of registration require your AALS username and password to access.

Who can use Group Registration?

Anyone who has an AALS account can use this method.

How do I receive my own login to register members of my law school?

If you are a professional staff member of an AALS member or fee-paid law school and do not have an AALS username, or are uncertain, please contact the Registration team.

Is there a discount for using Group Registration?

No.

Can I use Group Registration to register only one person?

Yes. The benefit of this registration method is that one member of a law school’s faculty/staff has the ability to perform the registration for other members – even a single other person.

Is there a limit on how many people I can register with Group Registration?

There is no limit, but we have found that more errors occur with larger groups. We recommend that you register large groups in batches of 5 people at a time. Register the first five, then log out with the Login/logout link in the bottom right corner (do not use the link in the top right corner) and log back in to register. This clears the system and reduces chances of errors. Please note it may take a couple of minutes to move from screen to screen.

Can I use this method to register myself?

Yes. Simply choose your name under the “Add Registrant” option. However, if you are only registering yourself, it is easier to use Individual Registration.

How do I add someone to my school if their name does not appear in the Group Registration system?

First contact your Dean’s Office to ensure that the faculty/staff member is listed on your school’s AALS Roster. For further assistance with this process please email Support.

Do individual faculty/staff members receive notification that I have registered them?

Yes, they receive a copy of their personalized invoice and hotel instructional emails. This is sent automatically by the AALS registration system.

Can I have a copy of the registration invoice(s) sent to my email account?

Yes, there is a place to insert your email address to receive a copy of both the itemized invoice and the hotel instructional emails.

Why is the credit card billing address already filled out?

Because it refers to your school’s billing address with AALS, which may not be tied to the credit card you are using for payment. Do not change this address. It will not cause your credit card to be declined.

Why do I receive the error “Item Not Found” when I press Submit on the payment screen?

Because the credit card information is incorrect. It does not mean the card has been declined. It means it has not been found. Double check that the card information is entered correctly and submit again. If you continue to receive this error, please contact the Registration team.

Onsite

Where is AALS Registration located and when is it open?

Registration is in the Marriott Pacific Ballroom (First Floor, North Tower) on:

 

 

Tuesday, Jan 3 2 – 8pm
Wednesday, Jan 4 7am – 7pm
Thursday, Jan 5 7am – 7pm
Friday, Jan 6 7am – 6pm
Saturday, Jan 7 7am – 5pm

Where is the Exhibit Hall located and when is it open?

The Exhibit Hall is in the Marriott Pacific Ballroom (First Floor, North Tower) on:

 

Tuesday, Jan 3 6 – 8pm
Wednesday, Jan 4 9am – 5pm
Thursday, Jan 5 9am – 5pm
Friday, Jan 6 10am – 3pm

Am I required to wear my badge?

Yes, badges are required for entry into all Annual Meeting sessions and events.

What if I lose my badge?

Visit the Registration Desk in the Marriott Pacific Ballroom (First Floor, North Tower) to have a new badge printed for a $10 replacement fee.

When is the AALS Presidential Opening Plenary Session?

The Presidential Opening Plenary Session is on Thursday, January 5, from 10 – 11:40 am. The topic and presenters are still to be announced.

When is the AALS Session for First Time Meeting Attendees?

Wednesday, January 4, 5 – 6pm.

What type of clothing is recommended?

Most attendees wear business casual attire to Annual Meeting programs and events. We advise you to bring a jacket or sweater, as meeting rooms can sometimes be cooler than expected.

Can I get CLE credits for attending the Annual Meeting?

Not always. If you are from a state where acknowledgment of attendance at a session is sufficient, make sure to sign into the session onsite (a sign-in sheet will be in the back of the room) and request a letter of attendance after the meeting at cleattendance@aals.org. You will need to provide date, time, and title of the session. AALS can only verify your attendance at a session if you signed the Continuing Education Credit sheet or were listed as a speaker in the program.

Hotels

How do I book a room at the headquarters hotel?

You must register for the meeting first. Your registration confirmation email from AALS has a link with instructions for booking a hotel room. All bookings must be made through our hotel service partner, Maritz Global Events. You may not make a reservation directly with the hotel.

I’m mailing in my Annual Meeting registration. When should I expect my hotel instructional email?

Your registration confirmation and hotel instructional emails will be sent in 2–3 weeks, after your registration has been fully processed.

What should I do if I can’t locate my hotel instructional email?

First, check your spam folder. If you still can’t find it, email the Registration team to have a copy re-sent to you.

Who do I contact if I am having trouble with the online hotel booking system?

Contact Maritz Global Events at aals@maritz.com directly with any technical difficulties. AALS staff does not have access to the online booking system and cannot assist you directly with this process.

Will I receive confirmation of my hotel reservation?

Yes, Maritz Global Events will email a reservation acknowledgment within 72 hours of processing your reservation. Email aals@maritz.com directly with questions.

What is the hotel deadline?

Tuesday, December 20 is the last day that Maritz Global Events will process new reservations or changes and cancellations to existing reservations. We recommend that you book early to ensure you receive your desired accommodations. If you have not made your reservation by December 20, visit the Hotels page for instructions about late hotel availability and how to reserve a room.

How do I change or cancel my reservation?

Use the link, email address, or phone number provided in the hotel confirmation email from Maritz Global Events to make changes or cancel your reservation until 5 pm (EST) on December 20. If you want to change or cancel your reservation after December 20, you may contact the hotel directly any time after December 25.

Is there a guarantee required for the hotel? If so, is it refundable?

A valid credit card with an expiration date of January 2023 or later is required to secure your room reservation. Credit cards will not be processed prior to your arrival.

What is the cancellation policy?

Reservations may be cancelled by 6 pm on scheduled arrival date with no charge or penalty. For cancels after 6 pm or failure to check in on the arrival date, one night’s room charge and tax will be charged to the credit card used to make the reservation.

How do I reserve a room if I’m sharing it with a colleague or bringing family members?

Designate one person to make the online hotel reservation. List all occupants when making the reservation, including children and their ages. Children under the age of 18 may stay free of charge in a parent’s room. There is an additional charge of $20 per person, per night for more than two adults (age 18+) sharing a room. You should notify the hotel at check in if any of the guests in your room are under age 18 and exempt from the extra person charge.

How can I request Access-Related Accommodations?

Indicate the accommodations needed in the section titled “Special Accommodations” when making your hotel reservation.

Sessions & Programs

What do the different types of sessions/programs mean?

Planned by the 107 AALS Sections

AALS Section Programs – Most programs at the Annual Meeting are planned by the sections.  The majority are 100 minutes in length. There are some extended programs with multiple sessions can last a whole morning and/or afternoon.

  • Section Call for Papers Programs include at least one presenter selected from a call for papers.
  • Section Co-Sponsored Programs are organized by two or more Sections that do hold other programs.
  • Section Joint Programs are planned cooperatively between two or more Sections, and Sections participating in a joint program do not typically plan a separate independent program
  • Section Pedagogy Programs are designed for new law school teachers.
  • Section Works-in-Progress are programs in which senior scholars assist junior scholars in preparing their scholarship for submission to law reviews.

Selected by the AALS Program Committee:

  • Discussion Groups are unique programs in which a small group of discussants selected in advance by the Annual Meeting Program Committee (by invitation or selected from a call for participation) conduct focused discussion on a specific topic. There will be limited seating for audience members to observe on a first-come, first-served basis.
  • Hot Topic Programs are programs with late-breaking issues of general interest.
  • Open Source Programs are traditional scholarly programs that do not fit into any of the other program categories.
  • Symposia are half-day or day-long opportunities to examine a specific issue topic in greater depth than is possible during a regular panel program.

Selected by the AALS Committee on Arc of Career Programs:

  • Arc of Career programs are specifically designed to help law faculty with professional development over the course of their law school careers from pre-tenure, to reinvention at mid-career, to retirement.